Storage for Research Data at MENDELU

 

Storage for Research Data during research or project.

For long-term storing of underlying data of the article or for storing the data after the end of the project please use Data Repositories.

Storage overview:
  Physical Storage Network Drives (internal) Cloud Solutions (Contractual) CESNET Infrastructure Storage
Type of Storage Server at OIT/ Storage Space MENDELU Disk fix.mendelu: Data Storage for Project Pages Document Server Work/Study OneDrive Team SharePoint OwnCloud FileSender
Data Category public, internal, discreet, sensitive public, internal public, internal public, internal, discreet, sensitive public, internal, discreet, sensitive public, internal, discreet, sensitive public, internal, discreet, sensitive public, internal, discreet, sensitive
Suitable for Sensitive Data? ✔ Χ Χ ✔ ✔* ✔* ✔* ✔*
Maximum file size Large files Medium-sized files Medium-sized files, large files 20 MB 250 GB Large files Large files 500 GB
Storage Capacity Based on the financial possibilities of the project/research
30 GiB (employees)
10 GiB (PhD students)
5 GiB (students)
 By agreement with OIT By agreement with OIT 1 TB To be added 100 GB Up to 100 directories at once
Zálohování OIT, by arrangement OIT OIT OIT Microsoft Microsoft CESNET CESNET
Intended Use A paid server network storage space (or the entire server) with a selected physical location Personal drive for staff and students with centralised storage Data storage for project pages Public and private storage of smaller files within the institution Cloud storage for all users Multi-user collaboration within an integrated location Data synchronisation between different devices for individual users One-off sending and forwarding of large files
Data Sharing Access by internal and external users defined through consultation with OIT Access settings for internal users - cannot be shared outside MENDELU Sharing with external users upon request to OIT Only for MENDELU users Sharing via link Sharing via link Sharing via link Sharing via link
Conditions of Usage Request for set-up and consultation with OIT UIS account Request to OIT for project pages set-up Account in UIS, request to OIT Email within MENDELU Email within MENDELU, request to OIT Students and employees of MENDELU Students and employees of MENDELU

* Data encryption recommended

Information and guides for the storage solutions at MENDELU: https://tech.mendelu.cz/en/34887-storage-and-their-utilization-for-academic-data?preview=1

 

Data Categories

Data can be divided into categories according to their sensitivity. For every Data category, a different storage solution is suitable.

PUBLIC DATA
Data accessible to anyone without any restrictions, for example, data published on the Internet. Their publication does not cause any harm.
  • presentations from public lectures
  • publicly accessible research reports
  • open-source software
  • public research data
  • Public Data Management Plans
  • public posters
Suitable storage: Physical Storage ; External Cloud Solutions; Network Drives (internal) ; Cloud Solutions
 
INTERNAL DATA
Data intended only for internal use by the organization/group. However, they do not require special regulation or protection by law/contract, etc. Access outside the given group will not cause direct damage (financial, moral, legal).
  • internal correspondence
  • meeting minutes
  • internal regulations
  • description of research methods
  • unfinished/unpublished research reports
Suitable storage: Physical Storage ; Network Drives (internal) ; Cloud solutions
 
DISCREET DATA
Data intended exclusively for internal use by a precisely defined group of persons, e.g., an employee and supervisor, an HR employee and a job applicant, or a group of IT system administrators with administrative rights to it. Data require regulation or protection, typically they are protected by law or they are under contract/license. These are personal data that fall under trade secrets. Access outside the given group of people is very likely to cause damage (financial, moral, legal...)
  • economic and personnel data of a personal nature
  • personal data of employees or associates
  • ID card numbers, social security numbers, credit card numbers
  • valuable research data providing, for example, a competitive advantage or data containing otherwise sensitive information
  • extensive collection of internal data
  • access to minor systems and internal data
Suitable storage: Network Drives (internal) ; Cloud solutions
 
SENSITIVE DATA
Data intended strictly only for the internal use of a precisely defined group of persons, for example, a medical professional and a patient, a project investigator with a certain level of security clearance. By their nature, they require special regulation or special protection, typically the data are strictly protected by law or by contract/license. These are very valuable data that fall under trade secrets and sensitive personal data. Access/disclosure outside the given group of authorized persons will cause damage (financial, moral, legal) on a large scale with serious consequences. In practice, few data will fall into this category.
  • health data, sensitive personal data
  • highly valuable research data (providing a competitive advantage)
  • or research data containing highly confidential data
  • large collection of discrete data
  • access to critical systems and discreet or sensitive data
Suitable storage: Network Drives (internal) ; Cloud solutions
 

The content of the page was inspired by the Masaryk University webpage: Recommendations for storage usage.

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